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Holiday Clubs, coronovirus, food

Holiday Clubs Guidance for 2020

CTD Guidance for Holiday Clubs 2020

After the recent Holiday Club discussion that we held online via zoom, we realise that there are a number of unanswered questions relating to holiday club provision. Along with a few working assumptions, we felt it most useful to circulate the questions and considerations that were raised during the conversation, for you to relate to your local setting as part of any Holiday Club planning, rather than attempting a ‘one size fits all’ guide – everyone’s circumstances will be different – but there are common threads to consider.

Contact us using the link below if you would like to download this information as a PDF, it also includes the appendix of some suggested ideas. Please also get in touch if you are thinking of offering some holiday activities and funding is an issue, or we can support you in another way.

As of June 1st these are the assumptions:

  • There will not be a loosening of current guidance on physical distancing
  • There is a local primary school in the parish, possibly open with restrictions
  • There will not be an extension to the Free School Meals vouchers for the Summer holidays from central government (and if there is it will be a last minute decision)
  • Church buildings will not be accessible for group activities
  • There is some funding available
  • You have done a holiday club before
  • You will check with local council about being a provider of activities, receive guidelines and also work in partnership, which may enable access to funds if you require them.

Key Question 1:

Do you have capacity for holiday provision this year?

Reflect on what you do have capacity for, and what it might require – this may not be anything like previous years, and that is not only fine, but expected under the circumstances - but could you do one element or something different? Ask the following:

  • What are other agencies in your area offering – could you work in partnership with them?
  • Do you have volunteers with particular skills eg preparing meals, driving to deliver packages, preparing activity packs?
  • Does your community have the capacity to engage? Some parents will be desperate to find ways to feed children and not have the energy to carry out activities with them – how can you respond to their needs?
  • Do you have funding? We have included a list below of potential funders, CTD and local councils are a good starting point if you need funding for whatever you are able to offer.

Key Question 2:

Whom are you looking to engage?

Consider whether you are looking to support parents, children, young people, whole families or the wider community. What issues are you most concerned with, food, isolation, lack of activity?

  • Do the people you are looking to support have internet access? How could you include those who don’t, or who have limited data allowance?
  • Are families likely to have craft equipment, printers etc?
  • What might you need to provide to enable people to engage with what you are offering?
  • How could you support and add value to things people may already be doing? E.g Could you enhance outdoor spaces or help encourage appreciation of them?
  • Have you had conversations with schools and other agencies who may have an insight into what would help families most?

Key Question 3:

Should you provide food?

Consider the above points on capacity and context. If you are in an area where food poverty is a significant issue, you may want to focus energy on this.

  • What, if anything, is already planned by other providers? How could you work with them?
  • Should you be a key agency in providing food? Who else is involved, or could be?
  • Are you able to safely access, prepare and distribute food? What would you need to do, or who would you need to work with to ensure this?
  • How will you give people opportunity to make choices about food?
  • Do you have all the relevant food hygiene policies and qualifications, and access to areas where it can be prepared?

Key Question 4:

Should you provide activities?

There will be a huge range of possible activities (see Appendix 1 for just a few ideas and suggestions), depending on the groups you are targeting – but key considerations are whether you ‘gather’ people online, or provide activities that they can do in their homes with families. Is structured activity a priority for your community?

  • Do parents have capacity to engage? If not, how could you adapt things for young people to do without help?
  • What skills do your volunteers have?
  • Can you engage volunteers that are shielding and not able to leave home in producing activities?
  • If you are planning online activities, do you have safeguarding and risk assessments in place?
  • How will you communicate your offer to the community? Could people deliver activity packs or should you have a central ‘collection point’?

Key Question 5:

What policies and procedures do you need to consider?

Much of this is referred to above in the themed questions – but given how different circumstances are from normal, we feel it is important to give real attention to this – a natural eagerness to respond to an immediate need can sometimes mean procedures are overlooked – but as churches working with often vulnerable people, it is vital we continue to consider safe and good practice. Remember that all policies are pointless unless everyone involved is aware of them. Consider not only how you will ensure they are in place, but also how you communicate them to everyone involved, and make sure they are fully understood and followed.

  • If providing food, does everyone preparing it have appropriate food hygiene qualifications? Is there time to do an online refresher course for those who need to?
  • Are all activities online fully risk assessed?
  • Do you and all your volunteers have access to information for signposting to specialist agencies, should a specific issue arise?
  • Have all volunteers received appropriate safeguarding training?

Risk Assessments- These are SAMPLES and it is suggested that you adapt them for your setting, you must consider carefully the risks and make essential steps to manage them:

Use of church buildings : https://www.churchofengland.org/sites/default/files/2020-05/Parish%20Risk%20Assessment%20Template%20v.1.pdf

Specific guidelines on Food preparation are here on the UK Government website: https://www.gov.uk/government/publications/covid-19-guidance-for-food-businesses/guidance-for-food-businesses-on-coronavirus-covid-19

A sample workplace Risk Assessment : https://www.hseni.gov.uk/publications/example-covid-19-risk-assessment-template

You must give attention to the risks at this time for any activity that you are considering as part of Summer provision.

Potential funders:

If none of these meet your requirements and you would like help in finding further funders, or support in writing applications, please contact us: info@communitiestogetherdurham.org

Useful links:

Scripture Union: https://content.scriptureunion.org.uk/
Diocesan Website: https://durhamdiocese.org/
On Youth work: www.youthworksupport.org.uk – some information on policies and activities.

VONNE has very useful links and resources for voluntary groups: www.Vonne.org.uk , and specifically on Covid-19 resources here: https://www.vonne.org.uk/news/coronavirus-date-advice-and-access-online-community-ne-vcse-organisations-and-fundraisers

And do register for the FINE network within VONNE for funding opportunities.

From the team: Thank you to all who participated in the conversation that helped put this document together, and thank you to all those involved in organising some kind of holiday provision in these strange and challenging circumstances. Please be assured of our prayers and support, and if we can help in any way with your planning and preparation, please do be in touch with the member of our team in your area

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2019 Holiday Club in Norton